5 Ways to Structure Your Day to Stay Motivated

5WaysStuctureDayToStayMotivatedDo you feel like you lose steam every day?

Do you notice an unproductive lull that happens in the mornings or afternoon?

Does it drive you nuts when you realize that you’ve just lost another hour to Facebook when you went on there to find something work-related?

It can be SO frustrating when this happens, again and again. How does Facebook suck you in like that? How’d you lose track of your client’s big project?

You used to feel so motivated but it’s waning now and you don’t know why you just can’t push through the dull moments to reach the other *productive* side.

If this sounds a little (or a lot) like you, here five techniques you can use to structure your day to stay motivated:

Stake Out Your Day

First thing in the morning (or even the day before, if you can) decide on the one thing you MUST do and keep that at the forefront of your actions. Put that one thing first, wait, let me capitalize that for emphasis: FIRST.  You may get off track but you come back to that ONE thing (yep, capital letters again). This small dose of planning goes a long way and ensures your ship is sailing in the right direction.

Micro Celebrate

You take turtle steps like the ones I mentioned earlier to stay out of overwhelm. Every time you finish a step, you cross it off your list and then you do a micro celebration. This might look like a power fist bump raised high in the air, like a little happy dance, or like a verbalized “woot!” with a hand clap. You decide!

Any minor acknowledgment to you completing your task will work. You just have to give yourself that little boost of happiness when you finish a task so your brain starts to associate it with motivation.

Micro celebrations can really make a difference and help keep your motivation-mojo going all day long.

Ask for Accountability

You ask someone to check in on your project status. It could be a friend, colleague, family member or even someone far away. You can tell them exactly what to ask you about and on what day so they don’t need to spin their wheels on it at all.

Knowing that someone will help hold you accountable on that follow-up email that needs to be sent or ask if you got your about page updated is a big motivator to actually getting those things done because you don’t want to have to give a negative reply.

Pony-up for Childcare

If you’ve got kids, pony-up and get childcare in place! Do not feel badly about putting your sweet child in camps over the summer or lining up after school activities.

They’ll have a ton of fun and you will actually be able to get your work done without someone asking you to feed them, fix their bumps, take them somewhere or to watch that YouTube video you don’t really like them watching for the millionth time.

For example, if I’m doing an Equus coaching session, it only makes senses that my daughter will want to be there, fully in the mix. She loves the horses! Unfortunately, this would not only be distracting to me but also for my client so I don’t do it. I make sure she’s got another activity planned during my work time.

It’s not worth the stress and while you may feel like you’re saving on childcare, you’re not making room to earn more in your business.

Get Back Up On That Horse

When you get off track, notice it. Say, “Hello Off Track Mind, we’re heading back to the task at hand”. And then come back to that ONE thing that’s your task.

Be kind to yourself when this happens and gently re-direct yourself, knowing that it’s a part of the process. Expect it, see it and have a plan to move back to where you were.

Building habits like these will help you to tap into your motivation mojo and be able to structure your day to keep taking action to get ahead to support your bigger goals.

If you don’t do these things to stay motivated, you may lose focus, mess-up jobs which can lead to lost clients, and feeling pretty awful about yourself (never a good place to be).

Notice when you skip one of these practices.

How does it make you feel? How good is your end work product? Did you lose your mind because your day lost structure? Do you find yourself a bit more edgy or snappy towards the ones you love the most?

Observe how you feel when your day is planned, you know what you need to do, when you’re crossing things off your to-do list. Do you feel like you’re getting ahead and you’re more motivated?

Let me know in the comments what you notice when you get it right or when your day didn’t go as planned. Seeing and noticing what you learn is a huge part of keeping your motivation mojo going strong throughout your day.

Cheers to saddling up and motivating that motivation mojo!

With love and gratitude,

Gretchen

How to Tell Your Clients that You’ll be on Vacation with Them Feeling 100% Supported

How to Tell Your Clients that You’ll be on Vacation with Them Feeling 100% SupportedYou have two choices. Take a vacation that’s client-free and boss-free. This means no calls, emails, or texts. And, having everything planned in advance in the weeks leading up to the vacation.

Or it’s tempting to procrastinate and then think, well, I can just take a few calls and I’ll bring my laptop.

But what really happens if you decide not to tell your client or boss that you’ll be on vacation? It never fails! You don’t get cell service at the Grand Canyon so how mad will he/she be when you’re not able to get back to her until 10pm that night?

What if you decide to have a (well deserved) mimosa brunch with the gals and and you have, well…. a lot of fun. Then, your client or boss calls??

The upshot is that you don’t want to jeopardize your client or boss relationships by saying that you will be available when you won’t be. Hopefully your clients love to take vacations for themselves and will completely understand. I highly encourage you to give them as much notice as possible so together you can come up with a great plan for while you’re away.

Here’s a script that I hope you swipe and use for your next vacation this summer, whether it’s for a long weekend or an all-out month of beach time.

Hi Client/Boss,

I wanted to share with you that I’m going to be out of the office from this date to this date and wanted to let you know in advance so together we can  create a plan to make sure all of your needs are covered.

Below are the items I will make certain to complete and if you should notice any items that aren’t listed, please let me know.

[insert your list]

I will make sure to give immediate attention to any time sensitive matters once I return to the office.

Thank you,

Your name

Here’s the formula. You lay out what needs to be done and how you’ll get it done before you go. This will provide you with such a peace of mind and ability to enjoy your vacation even more! Make sure you ask if you’ve missed anything on your list—maybe your client or boss was planning a launch that week that they’ve not communicated with you? Include dates and times with your plan to get it all done so you can have a relaxing vacation.

Your client/boss will feel taken care of and happy for you to enjoy a some well deserved R&R.

With much love and gratitude,

Gretchen

Those Wise Words You Write While Day Dreaming

Those Wise Words You Write While Day DreamingWhile at the Equus training ranch in California for my second in-person training workshop, I created this doodle of words, well it’s more of a list, that resonated with me. I got to be there with my herd mates, all people who are also training to be certified in the Equus Coaching process.

During the training, while I was observing another herd mate who was in the round pen with a horse being coached, I was reflecting on what I was learning and honestly, what we we’re all learning. This doodle list is what came to me in a very profound way.

I could tell that I had learned a lot because I was able to really, keenly observe that not only had I learned in these areas, but I could feel the feels in these areas. I also found that many of the same themes came up for the other coaches-in-training. It got me thinking that maybe these are also areas that might come up for you.

Those Wise Words Your Write While Day DreamingA big part of training is to not only learn the Equus coaching process but to also participate and be coached using the tools that are given. It’s amazing to learn a craft through the very tools and techniques of that craft. In the software industry, this is called eating your own dog food but everywhere else, it’s more commonly known as practicing what your preach. 🙂

Months later these words still resonate for me since it was September when I created this doodle. It’s a constant practice to observe when I feel these feels and it’s been a very valuable one. These words and themes keep me on track and feeling balanced.

The words in parentheses are what each of the main words mean to me personally. They are all words I use often and I went deeper within myself to define what those mean and feel like to me.

It’s a great reminder of what to reflect on and believe in.

Do any of these words or themes resonate with you? Do you have your own words that you come back to time and time again?

I invite you to share 1-2 words or themes that have come up for you and how you personally define or add meaning to them. -Let me know in the comments.

With much love and gratitude,

Gretchen

Self Care + Self Love = Better Wife, Momma, and Entrepreneur

I’m the first person to admit that I lack in the areas of self care + love. I always make sure my family, clients and animals have all that they need and are well supported, but I tend to put myself on the back burner. It’s not intentional; it’s just natural for me to put others first and it feels good to do for them.

After just returning from an amazing vacation with only my husband (it took him to encourage me to book this time away for us), I’m easily reminded how important it is to take care of me. I returned from this trip feeling rested, relaxed and rejuvenated.

Being able to unplug from my home duties as a wife + mom and unplug from my client work was much needed. Sitting by the ocean hearing the waves crash, listening to live music at our resort, seeing wild dolphins, parasailing with my love; all these amazing things happened because I made the commitment to love myself and do things I enjoy. This vacation will never be forgotten.

As I type this I hope not to be coming across as selfish. You see, this trip was very hard for me to commit to (my husband and I have not gone away by ourselves since our son was an infant, and now he’s a lot older!) We’ve now made a commitment together to make an annual trip to a destination we both love and can completely enjoy and unplug.

I’m very grateful for family, friends and clients who helped make this trip all that it was. Thank YOU!

I challenge you to answer the question, what can you plan to show yourself a little self-care in the near future?

With love and gratitude,

Gretchen

Saying Yes When You Really Should Have Said No

Have you ever been guilty of this? I know I have, and I just had an experience that really reminded me to seriously think about my answer before I jump the gun and dive in with a Yes.

A great friend and colleague of mine approached me with a new business venture. I was stoked! We met up several times (she’s local; YAY!), mapped things out, started focusing deeper and deeper. Then, I realized that while I was stoked about this, I was more stoked for her and this awesome idea she had. It was her heart’s passion work, not mine.

It didn’t take long for me to realize that with the work I’m currently doing for my business and for my clients (that I love doing), I didn’t have the extra time to give to a new venture. But I wanted to help! I knew I could help! I wanted to make her vision become a reality! But the true reality was, this wasn’t for me to do. I should have thought this through and said no from the beginning.

So the next conversation was hard. I procrastinated, but in the end, it was fine. We’re still the greatest of friends and she completely understands. It’s life and sometimes we make mistakes, and that’s okay.

Looking back at the situation now, I know I should have said no for many reasons, but I chose not to follow my heart or listen to my intuition. I wanted to be the natural nurturer that I am.

Another great reminder and lesson learned.

With love and gratitude,
Gretchen