How to Tell Your Clients that You’ll be on Vacation with Them Feeling 100% Supported

You have two choices. Take a vacation that’s client-free and boss-free. This means no calls, emails, or texts. And, having everything planned in advance in the weeks leading up to the vacation.

Or it’s tempting to procrastinate and then think, well, I can just take a few calls and I’ll bring my laptop.

But what really happens if you decide not to tell your client or boss that you’ll be on vacation? It never fails! You don’t get cell service at the Grand Canyon so how mad will he/she be when you’re not able to get back to her until 10pm that night?

What if you decide to have a (well deserved) mimosa brunch with the gals and and you have, well…. a lot of fun. Then, your client or boss calls??

The upshot is that you don’t want to jeopardize your client or boss relationships by saying that you will be available when you won’t be. Hopefully your clients love to take vacations for themselves and will completely understand. I highly encourage you to give them as much notice as possible so together you can come up with a great plan for while you’re away.

Here’s a script that I hope you swipe and use for your next vacation this summer, whether it’s for a long weekend or an all-out month of beach time.

Hi Client/Boss,

I wanted to share with you that I’m going to be out of the office from this date to this date and wanted to let you know in advance so together we can  create a plan to make sure all of your needs are covered.

Below are the items I will make certain to complete and if you should notice any items that aren’t listed, please let me know.

[insert your list]

I will make sure to give immediate attention to any time sensitive matters once I return to the office.

Thank you,

Your name

Here’s the formula. You lay out what needs to be done and how you’ll get it done before you go. This will provide you with such a peace of mind and ability to enjoy your vacation even more! Make sure you ask if you’ve missed anything on your list—maybe your client or boss was planning a launch that week that they’ve not communicated with you? Include dates and times with your plan to get it all done so you can have a relaxing vacation.

Your client/boss will feel taken care of and happy for you to enjoy a some well deserved R&R.

With much love and gratitude,